Collections Manager/Registrar

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Posted: 09/28/2022

The National Music Museum invites applications for the position of Collections Manager and Registrar. The NMM houses one of the world’s finest and largest collections of musical instruments and related archives and is in the final stages of a reopening project. This is a benefits eligible, full-time, Monday-Friday position. Occasional evening and weekend work may be required for special projects and events. 

Storage and display:
Assess condition and implements collections care procedures to ensure physical safety of the NMM collections and loans. Works with NMM Conservator and Curators for proper care of instruments and other assets.
Oversee and coordinate the installation and de-installation of permanent and temporary exhibits.
Oversee and coordinate the regular cleaning of the exhibits, exhibitions spaces and storage areas.
The NMM has two locations, the main Museum and the Center for Preservation and Research (CPR), both located in Vermillion. The Collections Manager/Registrar will oversee the conditioning and transportation of instruments and other collection materials between locations, securing vehicles to aid in transportation, and other details. 
Acquisition / Deaccession:
Contributes to the NMM’s curatorial team decision-making process concerning acquisition and/or deaccessioning of musical instruments and archival materials following the NMM Collections Management Plan. Processes new acquisitions and ensures acquisition procedures are completed. Supervises the deaccessioning process as the NMM continues to evaluate its collection of nearly 15,000 instruments. 
Inventory and object tracking:
Catalogs and tracks objects in the collection. This responsibility includes preparing object records and condition reports, research, updating the museum’s electronic database, and assisting with inventory. Works closely with Curators and Conservator to assess, document, and track all NMM assets.
Loan coordination and documentation:
Assess and supervises outgoing and incoming loan processes, which include loan procedures, agreements, and insurance paperwork, arranging transportation, tracking of objects, and related details. 

TMS (The Museum System)

Act as the NMM’s TMS software administrator
Facilities Management
Assists with facilities management of two museum and university operated buildings.
Assists with the museum’s Integrated Pest Management (IPM) program and environmental monitoring. 
Represents the NMM in public and professional settings.
Serves as a resource on questions related to the collection and collections care and management to students, researchers, other museum professionals, and the public.

Required Qualifications – Experience, Education, Knowledge & Skills
Master’s degree in Museum Studies, Music or related fields plus 3 years or more of progressively responsible collections management and/or museum registration experience or an equivalent combination of education and experience.
Demonstrated knowledge of and experience with museum registration and collections management and care, including techniques for handling objects, and storage practices.

Knowledge of, or ability to quickly learn, TMS (The Museum System) database 

Preferred Qualifications – Experience, Education, Knowledge & Skills
Demonstrated knowledge of Integrated Pest Management.
Experience in digitization techniques

Ability to teach a university course as qualified and requested. 

The successful candidate will also:
Show strong organizational skills.
Be able to work collaboratively as well as independently.
Possess a strong attention to detail.
Be able to assess priorities and work well under pressure.
Have the ability to communicate with diverse groups of NMM stakeholders.
Possess excellent analytical and problem-solving skills.
Have a strong commitment to museum ethics and best practices.

Position Special Requirements/Additional Information
Requires the ability to lift a reasonable amount of weight relevant to the NMM musical instrument collection.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. 
The NMM is associated with the University of South Dakota, but this is not a university supported position. This position is funded by NMM, Inc.

Physical Demands
Candidates must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required, but may not be all inclusive.

$50,000 - $54,000, depending on experience
Application Details
Application Opening Date: September 20, 2022
Application Closing Date: October 15, 2022

Desired Start Date: November or December 2022

Screening of applications will begin immediately. Applications will be accepted until the position is filled.

To apply, send a cover letter and resume/CV along with names of at least three (3) references via email to:
            Dwight Vaught, Director
            National Music Museum
            (No phone calls please)